Job Description
Overview:
Reports to: Principal, Project Manager, or Project Executive
FLSA Status: Full-Time, Salaried-Exempt
Normal Working Hours – Field: 7 am to 3:30 pm, or Office: 8 am to 5 pm, Monday through Friday, plus additional hours as required for completing project duties.
Position Objective: Responsible for assisting the project team with project administration, scheduling, project budgets, billing, etc. Build and maintain relationships with architects, clients, subcontractors, and other jobsite personnel.
Responsibilities:
- Develop and manage relationships with clients, subcontractors, and suppliers.
- Review, coordinate, distribute, and submit administrative paperwork as required.
- Maintain project schedule by assisting with creating and regularly updating the “progress schedule” with Superintendent and Project Manager.
- Assist with preparing all subcontracts and purchase orders.
- Assist with preparation and maintenance of project budgets alongside Project Manager and Senior Project Manager.
- Review and verify weekly invoicing through accounts payable and maintaining rental and tool logs for assigned projects.
- Review, coordinate, produce, and distribute RFI’s (requests for information) as required.
- Review and become familiar with owner contracts, subcontractor master agreements, purchase orders and subcontracts, all contract drawings, specifications, addenda, alternates, etc.
- Assist with preparation of schedule of values for monthly application for payment submissions.
- Assist with preparation and facilitation of all pre-construction meetings, Owner Architect Contractor (OAC) meeting agenda preparation, and weekly Subcontractor meeting agenda preparation.
- Assist with compiling and issuing complete approved set of documents to Superintendent including addenda, ASI’s, PR’s, submittals, etc.
- Prepare and track any reports and/or logs required by specifications – ASI, RFI, PR logs.
- Monitor the delivery of items provided by major vendors and subcontractors in conjunction with Project Manager and Superintendent.
- Produce, distribute, and close all items in pre-substantial completion punch list in conjunction with Superintendent.
- Assist with closeout document preparation, coordination, inventory, and submission of attic stock materials at project completion.
- Assist with compiling and archiving all job data upon completion of project.
- Track all warranty items on completed projects.
- Ensure job office and site is organized, clean, and presentable at all times.
- Assist Superintendents and Project Managers as required.
- Complete training requirements as assigned.
- Additional duties as required.
Qualifications:
- Bachelor’s Degree in Construction Science, Construction Engineering Technology, Construction
- Relevant Experience will suffice at discretion of owner.
- Management, or related field.
- 2 to 5+ years of relevant experience in commercial construction.
- OSHA 30 certification preferred.
Job Tags
Full time, Contract work, For contractors, For subcontractor, Work at office, Monday to Friday,